Online conference management.

Delivered with broadcast precision.


From academic congresses to global corporate summits, we provide professional online conference management and online conference streaming that keeps complex programmes controlled. We act as your online conference planner, so your team can stay focused on content, not coordination.

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What’s included in Prism online conference management

  • Woman in orange shirt with glasses and headset smiling, holding a printed colorful calendar or schedule.

    Pre-conference event planning

    Clear show direction and run-of-show planning to coordinate speakers, sessions and schedules calmly and consistently.

  • Person with headphones holding a smartphone during a video call with multiple diverse people displayed on a computer screen.

    Detailed tech checks before going live

    Structured rehearsals so every contributor feels confident, prepared and comfortable ahead of going live.

  • Person working on color palette and graphic design materials at a desk with a laptop, color samples, printed charts, and a sampling fan deck.

    Branded online conference streaming

    Logos, layouts and speaker titles designed for a clean, consistent, broadcast-quality online conference experience.

  • A woman working at a control panel with multiple monitors and electronic equipment, in a studio or broadcast environment.

    Live direction

    Real-time technical and editorial direction to keep sessions on schedule and transitions smooth throughout the programme.

  • Two presenters, a man and a woman, standing in front of a screen that displays the word 'Questions'. The man has glasses, tattoos on his arms, and is wearing a tie-dye shirt. The woman has glasses, long brown hair, and is holding a tablet. Four audience members, two women with different hair colors, are seated and listening to the presenters in a classroom or conference room.

    Audience engagement

    Managed Q&A, polls, chat moderation and interaction tools that support meaningful participation.

  • A person with pink nail polish is using a silver laptop on a desk to watch a video. Various office supplies and devices, such as a camera, a phone, a cup of coffee, a pen, and sticky notes, are scattered around the workspace.

    Conference recordings

    Edited recordings and highlights for replay, on-demand access or future content use.

Online conference management schedule showing sessions, speakers and timings managed centrally

Clear, transparent pricing with no surprises.

Every Prism online conference management programme starts from £1,750, covering full technical setup, rehearsals and live management from start to finish.

Optional additions such as multi-track sessions, captioning, analytics or highlight edits are clearly itemised upfront.

No hidden extras. No agency markup. Just experienced professionals who have delivered hundreds of online conferences.

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Why not just do it yourself?

Online conference management is not just setting up a long video call or running a basic streaming setup.

Multiple speakers, parallel sessions and large audiences require structured planning, pacing and direction.

Professional online conference management ensures your event runs to time, presenters feel supported and the broadcast reflects the standard of your organisation from the opening session to the closing remarks.

The impact of doing online conference
management properly

  • A hand appears to hold or support a digital network of connected faces of young people, each in a circular frame. The faces are smiling, and some are wearing sunglasses or glasses. The background is a neutral gradient.

    Bring people together at scale

    Host hundreds or thousands of attendees without the cost or complexity of physical venues.

  • Smiling woman with glasses and headset holding a colorful weekly calendar or schedule at an office desk.

    Reduce pressure on your team

    We remove the operational strain while keeping quality high, so your team can stay focused on the content, not the delivery.

  • Green safety sign with a white right-pointing arrow.

    Create content that lasts

    Recordings and highlight clips extend the impact of your online conference well beyond the live sessions.

Trusted online conference planner and delivery partner

Online conference management production delivered for a Canterbury-based academic event with structured live workflow

To mark the 850th anniversary of Becket’s martyrdom, the University of Kent delivered a three-day online conference bringing together historians from around the world.

The programme combined 32 live and pre-recorded presentations, attracted 750 paid attendees and provided on-demand access to all sessions following the event.

“Thank you SO much for making the conference so excellent — the feedback I'm seeing is already so positive and I'm so impressed by the quality of the papers too and how they look on the stream”.

Senior Lecturer in Medieval History

More online conferences we’ve delivered

If you are looking for experienced online conference management rather than just online conference streaming, we will keep the schedule controlled, the speakers supported and the delivery consistent from first rehearsal to final session.

Planning your next online conference?

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